Privacy Policy – Everyday Fitness Gym Ltd

Last updated: October 2025

Everyday Fitness Gym Ltd (“we”, “us”, or “our”) is committed to protecting your personal information and respecting your privacy. This policy explains how we collect, use, and protect your data when you visit our website, use our app, or take part in our gym and coaching services.

Registered address: Fairwater Stables, 1 High Street, Wroughton, SN4 9JX
Email: info@everydayfitnessgym.co.uk
Website: www.everydayfitnessgym.co.uk

1. Who We Are

Everyday Fitness Gym Ltd is a health and fitness provider offering gym memberships, personal training, and group coaching services.
We are the data controller for the personal data we process.

2. Information We Collect

We collect personal data when you:

Join as a member or register through our website or app
Book classes or personal training sessions
Take part in a challenge or consultation
Contact us via phone, email, or social media
Visit our premises (via CCTV for safety and security)

This may include:

Name, date of birth, address, email, and phone number
Payment and billing details (processed securely via third parties)
Health and fitness information you voluntarily provide
Attendance, progress, and training data via Trainerize or Glofox
CCTV footage for safety and security (retained for up to 30 days)

3. How We Use Your Information

We use your information to:

Provide and manage your membership and access to our gym
Process payments and bookings
Communicate with you about your membership, sessions, and updates
Deliver fitness programming and coaching support
Ensure health and safety on site
Improve our services and operations
Send marketing updates (only where you have given consent)
Comply with our legal obligations

4. Our Lawful Bases for Processing

We process your data under the following lawful bases:

Contractual necessity: to provide gym services and manage your membership
Legal obligation: to comply with tax, insurance, and health and safety laws
Legitimate interests: to improve our services and maintain facility security
Consent: for marketing communications and the use of your image in promotional materials

You can withdraw consent at any time by contacting us.

5. Sharing Your Data

We only share personal data when necessary to deliver our services.
This may include:

Trainerize and Glofox (for class bookings, training, and progress tracking)
Payment processors (for secure transactions)
IT service providers (for data hosting and email)

All third parties are bound by confidentiality and data processing agreements that meet UK GDPR standards.

We do not sell your personal data to anyone.

6. Data Retention

We only keep your data for as long as necessary:

Membership data: kept for 6 years after your membership ends (for tax and insurance compliance).
CCTV footage: retained for up to 30 days unless required for investigation.
Marketing data: kept until you unsubscribe or withdraw consent.

7. Your Rights Under UK GDPR

You have the right to:

Access the data we hold about you
Request correction of inaccurate data
Request deletion of your data (where legally permissible)
Object to or restrict processing
Withdraw consent at any time (for marketing or image use)
Data portability (receive your data in a usable format)

To exercise your rights, email: info@everydayfitnessgym.co.uk
We will respond within one month.

8. Security of Your Data

We use secure systems and encryption where appropriate to protect your data.
Only authorised staff and partners have access to your information.
All staff receive data protection training.

9. Cookies

Our website uses cookies to improve your experience and analyse site performance.
You can manage or disable cookies through your browser settings.
Full details are available in our Cookie Policy.

10. Children

Membership is available to individuals aged 16 and over.
We do not knowingly collect personal data from anyone under this age.

11. CCTV

CCTV is in operation at Everyday Fitness Gym Ltd for safety, crime prevention, and insurance purposes.
Images are stored securely and deleted after 30 days unless required for investigation.

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our operations or the law.
The most recent version will always be available at www.everydayfitnessgym.co.uk.

13. Contact Us

If you have questions, concerns, or complaints about how we handle your data, please contact us at:
📧 info@everydayfitnessgym.co.uk

If you are not satisfied, you can contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.